Policyhold

Pricing

Every vendor.Every expiry.Cleared for site.

That confidence, priced by scale.

Priced by active vendors. Unlimited users. Vendors never pay.

One system for COIs, endorsements, renewals, approvals, and project readiness.

Annual agreements available. Typically two months included versus monthly.

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Compliance Core
For growing contractors replacing spreadsheets and manual follow-up

$799/month

Up to 75 active vendors

  • Replace spreadsheet-and-inbox tracking
  • Know who is cleared for site before mobilization
  • Chase renewals with tracked requests, not calendar reminders
  • Record exceptions and escalations with an audit trail
  • Unlimited users. Vendors never pay or create an account
  • Timeboxed guided setup included
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Most Popular
Compliance Operations
For active GCs managing multiple projects, mobilizations, and operating teams

$1,495/month

Up to 300 active vendors

  • Run compliance across multiple projects from one queue
  • Bulk follow-up when many COIs expire in the same window
  • Project-level reporting for PMs and ops, not only coordinators
  • Audit packages you can send when the owner asks
  • Everything in Core, at 300 active vendors
  • Expanded rollout across projects and coordinators
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Enterprise Governance
For contractors standardizing compliance operations across regions or business units

Custom pricing

300+ active vendors or complex organizations

  • One compliance standard across divisions and regions
  • Custom workflows and permissions when org structure is not simple
  • Dedicated implementation and enterprise support
  • Security and procurement review
  • Dedicated implementation engineering to map Policyhold to your Procore, ERP, and SSO environment during onboarding
  • Available below 300 vendors when governance is the constraint
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HOW PRICING WORKS

Your plan scales with your vendor network

Policyhold is paid for by the general contractor. Subcontractors and vendors do not need to purchase a subscription to interact with your compliance workflow.

What counts as an active vendor?

An active vendor is a subcontractor or supplier currently being monitored for compliance on at least one active project.

One vendor, many projects

Counts as one active vendor, not one per project.

Archived vendors

Do not count toward your limit.

What you are not billed for

Internal users, COIs, endorsements, documents, or reviews.

Billing basis

Peak active vendors in the period, with a grace buffer before a required conversation.

Your subcontractors do not need to buy Policyhold

Subcontractors and vendors can access the Policyhold vendor portal at no additional cost to the GC.

No vendor signup

Vendors upload through secure magic links.

Submit documents

COIs and other required compliance files.

Respond to requests

Compliance requests and renewal follow-ups.

Stay current

Outstanding requirements and vendor information.

No vendor fees

Subcontractors do not need a Policyhold subscription.

COMPARE PLANS

See what changes as the vendor network grows.

CapabilityCoreOperationsEnterprise
Capacity
Active vendorsUp to 75Up to 300300+
Internal usersUnlimitedUnlimitedUnlimited
Vendor portal and feesIncluded, no vendor feesIncluded, no vendor feesIncluded, no vendor fees
Closed loop
Vendor compliance workflow
Operations
Bulk compliance actions
Project reporting
Audit package exports
Platform
Organizational reporting
Custom workflowsScoped
Custom stack mapping (Procore, Sage, SSO, ERP)
SupportStandardPriorityEnterprise

GUIDED IMPLEMENTATION

Guided implementation included

Get Policyhold running without rebuilding your compliance process. Every plan includes guided implementation and onboarding.

1. Configure

Set up your vendor requirements, compliance rules, workflows, notifications, and approval process.

2. Import

Bring your existing vendor information and compliance records into Policyhold.

3. Launch

Set up your projects, invite your internal team, and give vendors access to the Policyhold portal.

4. Go live

Start managing vendor approvals, renewals, compliance follow-up, and project readiness from one system.

Most teams are operational within days, not months.

You do not have to figure out the implementation alone. Guided onboarding is included on every plan.

PROJECT READINESS CHECK

How ready is your compliance operation for the next mobilisation?

Eight questions, about two minutes. A process can work today and still depend on manual checking, follow-up, and reporting that gets harder as vendor volume and project activity increase.

Question 1 of 8

How many active vendors are you managing?

COMPLIANCE COST

What does one compliance gap cost you?

You have identified where vendor compliance still depends on manual work. Estimate the administrative time and project disruption that can create.

$8,000

3

80

Your estimated annual cost of compliance disruption

$12,000

This figure is an estimate, not a forecast.

Potential project disruption
$6,000
Compliance administration
$6,000

The calculator assumes a quarter-day of disruption per compliance scramble, not a full idle day, and uses a $75/hour loaded staff-cost assumption for illustration.

Policyhold starts at $9,588/year ($799/month). That's about 1.2 days of idle crew time.

One day of disruption at your selected crew cost is about $8,000. Policyhold costs $9,588 per year.

See how Policyhold keeps vendors cleared for site

PROJECT READINESS

Know who's cleared before the crew arrives

Assess the current process, name the biggest operational exposure, estimate what that exposure may cost, then see how Policyhold provides one workflow for vendors, renewals, approvals, exceptions, and project readiness.

Know which vendors are compliant

See what is expiring before it becomes a scramble

Know who is cleared for each project

See what still needs fixing before mobilisation

Have a compliance record ready when it is required

FAQ

Billing, vendors, and implementation.

Stop depending on spreadsheets, inboxes, and manual follow-ups to manage vendor compliance.

See how Policyhold handles live vendor status, mobilization readiness, renewal enforcement, and audit-ready records across active projects.

Book a walkthrough